2.1. Wikus : Explaining the Meeting Format and first motion and voting to make the format official.
<><> The Meeting Format <><>
The format of this meeting is very simple.
But to get through the agenda we need everyone's cooperation to keep to the following rules.
The chair will read the agenda at the beginning of the meeting after the opening.
The agenda is finalized before the meeting and no new items will be added during the meeting.
<><> Motions <><>
Motions submitted to help@saaonline.org prior to the meeting will be presenteded one at a time.
The person who brought the motion will have an opportunity to give more details about the motion.
This share will be limited to 5 minutes.
After that the members will have an opportunity to share in favour or against the motion.
These shares will be limited to 3 minutes.
When everybody who wanted to share had a chance to share the motion will be put up for a vote.
To vote in favour of the motion type 'Yes' or 'Y'
To vote in against the motion type 'No' or 'N'
Voting will be open for 3 minutes or until everyone has voted.
Once voting is complete the chair will announce if the motion has passed or not.
The meeting will then move on to the next item on the agenda.
<><> Discussion Points <><>
The goal of discussion points is to get input from the members before bringing a motion.
Discussion point submitted to help@saaonline.org prior to the meeting will be presented one at a time.
The person who submitted the discussion point will have an opportunity to give more details about the discussion point.
This share will be limited to 5 minutes.
After that the members will have an opportunity to share their thoughts on the current discussion point.
These shares will be limited to 3 minutes.
When everybody who wanted to share had a chance to share the meeting will move to the next item on the agenda.
<><> Sharing <><>
Please wait for the prompt before requesting the floor
To request the floor please type a '!'
Keep your share to the point and keep to the time limit.
When you are finished sharing please say so with 'DONE'
Each person is allowed one share per motion or discussion point.
While someone else is sharing please do not interrupt, judge, or ask questions.
Questions will not be answered during your share.
Motion Passed.
10 Members Present, 7 Yes Votes, 0 No Votes
2.2. Andrew : Motion to hold Regular Group Conscience Meetings once a month.
Motion Passed.
10 Members Present, 7 Yes Votes, 1 No Vote
2.3. Andrew : Motion that we hold the Group Conscience Meetings at a different time to make it more accessible to everyone. Suggestions for other times are open.
Motion Ammended : Motion that we hold the Group Conscience Meetings on the first Tuesday of each month at 8Pm EST
Motion Passed
9 Members Present, 5 Yes Votes, 1 No Vote
2.4. Andrew : Motion to hold Group Conscience meetings in the #SAA2 room.
Motion Passed
9 Members Present, 7 Yes Votes, 0 No Votes
2.5. Wikus : Motion to change opening script:
Remove -> While private messages or "PM" are not forbidden, please remember that they are easily abused.
Add -> Unsolicited private messages are not allowed. Please ask permission in the room before contacting another member in pm. Contacting a trusted servant does not require permission.
Add -> Please report breaches of the rules to a trusted servant (Kimg, Orkro, Peter, Reginald or Wikus)
Motion Passed
10 Members Present, 5 Yes Votes, 1 No Votes
2.6. Wikus : Motion that all trusted servant be given OP status in the room.
Motion Ammended : Motion that trusted servants be given AOP status after requesting it. They can get a higher level after being trained.
Motion Passed
10 Members Present, 5 Yes Votes, 1 No Votes
2.7. Jen123 : Motion that shares be limited to 10 Minutes to ensure active participation.
Motion Ammended : Motion that shares be limited to between 5 to 10 Minutes to ensure active participation. With Trusted servant having the discretion to extend it in special Circumstances.
Motion Passed
10 Members Present, 5 Yes Votes, 1 No Votes
Meeting Reached the time limit of 2 hours.
The following items still remain and will be carried over to the next meeting.
2.8. J13 : Motion that all meetings are held at the same time everyday.
2.9. Reginald : Motion to add the email address help@saaonline.org to the opening script to report issues in the room when there is no TS available and to include the /ignore command.
3.Discussion Points
3.1. Jen123 : Defined roles on ts - who can be one? what can they do? how often should they be one? etc...
3.2. Jen123 : Rules on what to do if a ts doesn't show up for a meeting. Who can step up? How long should we wait? Should we contact someone?
3.3. Jen123 : Senior members stepping up. Allowing them the opportunity to help with meetings. Maybe giving them the opportunity to answer questions of new members or learning to run a meeting when a ts isn't available.
3.4. Jen123 : More monitoring of the room when in open chat. This could be thru a senior member or a ts being available. If the room is open someone should be available or maybe an auto print of meeting times, etc
3.5. J13 : I loved the pm feature being automatically disabled and being able to either turn it back on or just enable it for certain people.
3.6. J13 : (A suggestion, maybe not for the meeting) I love how Reg comes online often and checks in and shares with the group. I wish the other ops were on more often, getting to know members and sharing their ESH more, kicking lurkers, trolls, etc. But, I realize it's all volunteer and am very grateful for them all being there to chair meetings. :)
3.7. J13 : I would love to see people get kicked for idle time over a certain # of minutes. There are so many lurkers that don't say a word.
3.8. Reginald : Does the members have issues with Trusted Servants monitoring the room when meetings are not in session. Right now if a Trusted Servants comes in the room and notices websites are being mentioned,that someone is swearing or that someone is actting innapropriaty, we mention this to the person in question...usually first in pm and then in the main channel. Would you like this to change.
3.9. Reginald : Does the members want Trusted Servants to be voted on and have a set amount of time to serve? ie 6 months and then reevaluate. (May give space for new folks who want to help out but dont want a long term basis necesarily).
4.Closing